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As the author, it is your responsibility to obtain all necessary permissions for copyrighted material. Permissions must be obtained from the original copyright holder, usually the publisher, even if it is your own material. Material from Pezzottaite Journals must be even requested so that our copyright ownership can be verified. Some publishers may require that you obtain the original author’s permission as a courtesy.

If you are an editor, you should direct your contributing authors to promptly secure permissions for copyrighted material that appears in their manuscript. You and your contributors should request permissions as soon as you know that material is / can be copyrighted. Requests can take several weeks to process. It is always possible your request may be denied and that will mean modification of your manuscript. The prudent approach is to request permissions early.

Important: Your manuscript is not complete until all permissions are on file with Pezzottaite Journals. Failure on the part of an author, editor, or contributing author to secure and submit permissions will delay or even rejection for Publication.

Copyright Statement

Unless otherwise stated, this website and all content within this site are the property of Pezzottaite Journals and are protected by copyright and other intellectual property laws.

All rights are reserved and users must seek our permission before making any other use of material contained in this site. Modification of any content constitutes a breach of copyright and of Pezzottaite Journals proprietary rights.

By using this website, you agree that you will not use any devices, software or automated programs such as spiders, crawlers or robots to systematically index, aggregate, download, harvest or re-publish any of its content or information. In the instance that you download any content from this site, such content is licensed to you by Pezzottaite Journals for your own personal use, unless otherwise stated in the signed license agreement.

Hypertext links to other Web locations are for the convenience of users and do not constitute any endorsement or authorisation by Pezzottaite Journals.

Rights & Permissions to Re-Use Our Materials

Pezzottaite Journals material is copyright and, may not be used without the express permission from us. All inquiries should be addressed to our office.

Please note that Pezzottaite Journals may not be able to grant permission for the use of all the material it publishes. In the case of some journals published by Pezzottaite Journals on behalf of a corporate, institution or society, permission may need to be obtained directly from them.

Pezzottaite Journals may not be able to grant permission for the use of all the material it publishes even in case for illustrations, tables, poetry or other extensive quotations included in Pezzottaite Journals publications may have been reproduced by Pezzottaite Journals with the permission of another rights holder.

If you are not sure whether Pezzottaite Journals is the publisher of the relevant journal or not, check our listings / catalogue for titles, but bear in mind that out-of-print titles in which Cambridge holds rights will not be listed there, so better address us your inquiry.

Types of Requests

  • Permission Requests (requests to reproduce excerpts - text extracts (in original language or translation), figures and illustrations in printed or electronic format);
  • Permission Requests from Authors of Pezzottaite Journals to reuse material from their own works. In certain circumstances, permission requests are not required from authors, who wish to reuse original material they have written for a Pezzottaite Journals, provided that the subsequent use includes a full acknowledgement of the original publication together with the copyright notice and the phrase 'Reprinted With Permission';
  • No limitation will be placed on the personal freedom of authors to copy or to use their papers in subsequent work, material contained in their papers. The author has the right to republish, post on servers, redistribute to lists and use any component of his / her work in other works, but the purpose should not be the commercial use. For others to do so requires prior specific permission and a fee (Pay Per View);
  • Educational Photocopying Requests (including classroom (course pack) use). Written permission is required to photocopy any / all Pezzottaite Journals publications unless they are clearly designated as 'Photocopiable'. There are, however, restrictions on the quantity and type of photocopying that is permitted. Permission to make digital or hard copies of part or all of Pezzottaite Journals publications for personal or classroom use is granted on payment of fee. Copies of the same are not distributed further for profit or direct commercial advantage and that copies show this notice on the first page or initial screen of a display along with the full citation, including the name of the author. Copyrights for components of the work owned by others than Pezzottaite Journals must be honoured. Abstracting with credit is permitted.

Pezzottaite Journals grant permission freely for the reproduction in another work of a short prose extract (less than 400 words), a single figure or a single table in which it holds rights, but in all cases, a request for permission need to be submitted.

Pezzottaite Journals does not transfer ownership of such content to you. Any requests for permission to reproduce, distribute, display or make derivative content from this site should be directed to copyright@pezzottaitejournals.net

For all journals published online, both print and online versions of the publication should be considered as the final version.

Rights to copy / print / save the content of the journals by the third party are restricted by default, unless otherwise agreed upon between Editor-In-Chief, society and users.

Click to download ‘Declaration & Copyright Assignment’ Form.

Permissions to Re-Use Other’s Work

If you are submitting a manuscript to Pezzottaite Journals then you need to clear permission for anything that you have not created. This is a legal requirement. Refer to ‘STM Permissions Guidelines’ for more information.

Pezzottaite Journals at present is not a member of STM Association. In near future, we are intended to be the part of STM Association, which means that there are certain amounts of content published by other STM members that can be republished free of charge. These allowances include:

  • Use of up to 3 figures (including tables) from a journal article or book chapter, but:

    • Not more than 5 figures from a whole book or journal issue / edition;
    • Not more than 6 figures from an annual journal volume;
    • Not more than 6 figures from works published by a single publisher for an article, and not more than 10 figures from works published by a single publisher for a book.
  • Use of single text extracts of less than 400 words from a journal article or book chapter, but:

    • Not more than a total of 800 words from a whole book or journal issue / edition.

Things to be Aware off in all Cases

  • Check that the copyright for the content you wish to reuse is held by an STM publisher and not a third party. If it is held by a third party you will need to contact them directly to clear permission;
  • Check that the amount you wish to reuse falls within the above allowances. If it is more than the above, there is likely to be a charge for republication;
  • There are some exceptions as to what is included within the STM guidelines. Please check to see what publishers have excluded from the STM agreement. Permission clearance will be needed for these exceptions;
  • Some STM publishers have "Opted Out" of receiving permissions requests if the amount falls within the STM allowances. Other STM publishers still request permission to be submitted even though there will be no charge. Please ensure that you clear permission for publishers that have not opted out.

Permissions from Non-STM Signatory Member

If you have included any material from a non-STM signatory member then permission needs to be cleared from the copyright holder directly before the material can be republished. On receiving permission from the copyright holder, include the permission (either written or e-mailed) confirmation while submitting the manuscript. Download ‘Non-STM Signatory Permission Request’ Form. Refer our ‘Permission Clearance Flowchart’ to check that you have everything in place submitting your manuscript.

Please note that the copyright holder may be someone other than the author / publisher. If copyright is not held by the author or publisher either party may be able to direct you otherwise.

Why Permission Need To Be Cleared?

This is a legal requirement. If permission is not cleared then both Pezzottaite Journals and authors expose themselves to potential legal risks.

Please ensure to obtain written permission from the copyright holder before submitting your article. Failure to do so may lead to lengthy delays in production. 

Please note that if permission has not been cleared then, we will not be able to reproduce that specific content.

Important Notes

Where you are unsure whether to clear permission or not, always seek to obtain permission from the copyright holder. Generally they will be pleased to grant permission and appreciate the courtesy of being asked.

Material published on the Internet is not necessarily in the public domain and will likely require permissions for use. Many websites are copyrighted and will require permission for use of their material. Please be sure to view the website’s disclaimer and copyright page for information on how to obtain the necessary permissions or for confirmation that the material is in fact in the public domain. Please be sure that all website material is referenced appropriately and that all proper permissions are obtained.

If you are the author of material copyrighted by another party, not the member of STM Association, you must get permission from that party to use the material in your current publication. If you had surrendered the copyright of your earlier work to us or to any other publisher, then in that case, you need to take permissions from the publisher where the work is surrendered.

The important issue in determining whether permission is needed for an altered figure is the amount of alteration. The change must be substantial if you want to avoid the legal requirement to obtain permissions. What constitutes “Substantial” change is a murky legal area. Changing straight lines to arrows, relabelling a figure with letters instead of numbers, or reordering columns in a table does not constitute substantial change and can distort the meaning of the original material. The best approach for avoiding permission issues is to use original materials wherever possible.

Data itself cannot be copyrighted, only the format in which it is published. No permission is needed if data that appears in another text are converted to tabular form (it still requires referencing, however). Slight modification, such as changing the order of columns in a table, is not sufficient to circumvent the legal necessity of permission. If you are the first author to create a table, you do not need permissions, but you should cite the studies as references. 

Most printed materials from Government Departments of different nations & States does not require permissions because they are in the public domain and not protected by copyright. However, many government-sponsored agencies copyright their materials and their use requires permission. The best approach is if in doubt, request permission.

Permission requests are rarely denied, but they are frequently ignored, despite repeated attempts to secure them. Some follow-up may be necessary.

What to Do If Permission Cannot Be Obtained?

If permission cannot be obtained despite your best efforts, you can:

  • Delete the copyrighted material;
  • Find a substitute for the copyrighted material;
  • Substantially alter the material so permission is no longer required. Pezzottaite Journals strongly discourages this option.

A source line attributing material to a copyright holder who grants you permission to use it should be included where appropriate in the manuscript (i.e. beneath the table, figure, photograph, or other material covered by the permission grant or with the figure captions).

Pezzottaite Journals honors copyright holders’ requests for special wording. Follow the recommendations of your author’s guidelines for source lines unless special wording is required by the copyright holder.

Figures and tables that do not have source lines are assumed to be original work and must be verified as such. Original permissions signed by copyright holders should be submitted with your manuscript. Remember to keep a copy for your files.

Please check publisher’s web sites for online copyright permission request forms.  If that is not available, download it ‘Non-STM Signatory Permission Request' Form complete this form and send it to the copyright owner of the text excerpt, figure, or table you wish to use. The said form covers use of copyrighted material in all subsequent editions, revisions and all media. If a copyright holder grants permission for one-time use only, this is acceptable for this publication but please note that additional permissions will be required for any future editions of your work. Inclusion of clear information about your planned use of the material and accurate publication data will help the copyright holder respond promptly. You should retain copies of all permission request correspondence in your files.
 
Please be sure to include clear information regarding the material you are requesting permission for as well as indicate the text excerpt, figure or table number in your manuscript as it corresponds to the requested text excerpt, figure, or table. In addition, carefully read and fill ‘Permission Verification’ Form, sign and return it to us along with your manuscript submission. Submit the form and permissions with your finished manuscript. Remember to keep copies for your files.

Complete Section A only if your work is original / public domain and no permissions are required. Otherwise, check Section B and list all previously published material and its source, and include a signed permission grant for each item.  Please keep in mind that even if you are the original author of the material, you do not necessarily own the copyright (this typically is held with the original publisher of the material). Please request permission from the original publisher or provide written documentation that you have retained the copyright for the material.

Important: Permission Verification Form must be returned even if there are no figures or tables in your section.

Refer our ‘Manuscript Submission Checklist’ and also submit both the forms along with manuscript.

Work-For-Hire

Work-for-hire refers to the situations in which a creator of a work does not retain the rights to that work; or if you have written the article in the course of your employment, your employer may consider that it owns the copyright and is considered the legal author. This is often referred to as ‘Work-For-Hire’. In such cases, your employer should sign the Author Agreement. This does NOT apply to faculty and researchers working in a university and submitting the Article as a normal part of research activity. By default, and artist or designer owns the copyright to his or her work.

Work-for-hire includes two exceptions to that rule:

  • The creator of the work is an employee of a company, and the work falls within the scope of his or her employment. In this case, the employer owns the copyright;
  • A specially commissioned work is created for an independent contractor, and falls under one of the nine categories of work specified by law:

    • Contribution to a larger work, such as a magazine;
    • A part of a motion picture or audiovisual work;
    • A compilation of existing works;
    • Instructional texts or graphic works;
    • A translation of an existing work,
    • A test;
    • Answers for a test;
    • Supplementary works, such as a graph for a book;
    • An atlas.

Designers, artists and other creators should always be careful and consult a lawyer when dealing with work-for-hire, as it is often abused.

A work made for hire (sometimes abbreviated as work for hire or WFH) is an exception to the general rule that the person who actually creates a work is the legally recognized author of that work. According to copyright law in the United States and certain other copyright jurisdictions, if a work is "Made for Hire", the employer—not the employee—is considered the legal author. In some countries, this is known as corporate authorship. The incorporated entity serving as an employer may be a corporation or other legal entity, an organization, or an individual.[citation needed].

When discussing a work-for-hire contract it’s important to remember that “Work-For-Hire” means you are giving up all rights to the work. You cannot sell it as a reprint.

Conditions for ‘Work-For-Hire’

If you are a government employee, the following applies:

1. If you are a UK, Canadian or Australian Government Employee

Crown Copyright applies to your Article, and it should be cleared for publication by your Head of Department. This applies in the UK, Australia, Canada, New Zealand and eleven other Commonwealth countries.

2. If you are an Officer or Employee of the US Government

An Article prepared by an officer or employee of the US Federal Government does not enjoy copyright protection under US law; it is ‘Non-Copyright’, so there is no copyright to transfer. It is your responsibility to make the necessary enquiries and provide us with any form of words that is required for publication. Please note that this applies only to Federal, and not to state or local government employees.

If your research has been funded by a grant from a research funding agency, the funding grant may have had conditions attached to it that affect the transfer of copyright to Pezzottaite Journals, or require you to post you Article to a repository. It is your responsibility to advise Pezzottaite Journals of any such conditions and provide any documentation that may be required before publication.

Authors Responsibilities In Case ‘Work-For-Hire’?

You are making legal undertakings about your Article. It is the Author’s responsibility to ensure and warrant that:

  • The Article that you submit must be original work and must not have been published before or submitted elsewhere for publication;
  • It must not contain any material that is obscene, libellous, in breach of any person’s copyright or other rights, in breach of any right of privacy, or in any other way unlawful;
  • Written permission must have been obtained in advance from any copyright owner for the use in print and electronic form of any material (e.g. text, figures, tables, illustrations or graphics) that does not belong to the Author.

Contributors' Agreement (CA) Form

This form states that your manuscript is a work-for-hire, and the copyright belongs to Pezzottaite Journals. Download ‘Contributor Agreement’ Form, fill and send it to Pezzottaite Journals along with Manuscript.

All authors should sign the agreement, either on the same agreement form, or on separate forms if necessary. However, if it is not possible to obtain a physical signature from each and every author, the principle author submitting the article (usually the ‘Corresponding Author’) must have the other authors’ written agreement to enable him / her to enter into the Author Agreement on their behalf.