Image: Adding multimedia and supplementary content to your article

Pezzottaite Journals is able to host approved supplementary materials online, alongside the full-text of articles. Supplementary materials are generally related to a specific article although there may be instances, such as certain podcasts and vodcasts; where they are not directly attributable to a specific piece of research. They should generally be files that were used to create the research (such as datasets) or be additional pieces to the article that could not be included in the print version (such as audio / video material that is impossible to produce in print form).

Note: Since video and audio cannot be embedded in the print version of the journal, the author should provide text for both the electronic and print version for the portion of the article that refer to the multimedia content. All the submitted file should be properly labelled so that they directly relate to the file’s content. This will ensure that the files are searchable by the users.

If the content submitted is truly “Supplementary” (not essential to the content of the article or only of supplementary interest to the reader), it can be included as Supplementary content i.e. accessible only electronically via an active link in the article.

Supplementary files will be subjected to peer-review alongside the article. Supplementary files will be uploaded as supplied. They will not be checked for accuracy, copyedited, typeset or proofread. The responsibility for scientific accuracy and file functionality remains with the authors. We does not provide technical support for the creation of supplementary material, even in the case of podcasts and vodcasts, if recording facilities are not available at your institution, we can not help you in this regards.

Pezzottaite Journals will only publish supplementary material subject to full copyright clearance.  This means that if the content of the file is not original to the author, then the author will be responsible for clearing all permissions prior to publication. The author will be required to provide copies of permissions and details of the correct copyright acknowledgement. 


Copyright in article supplementary material depends on the source of that material; If author’s own content – the author needs to grant a non-exclusive license to Pezzottaite Journals as:

<Rights Holder> grants Pezzottaite Journals, a non-exclusive worldwide license to reproduce and publish the aforementioned material as supplementary material to < JOURNAL TITLE > in the English language in all print and electronic formats of <JOURNAL TITLE> for the life of <JOURNAL TITLE>, including any future Pezzottaite Journals print and electronic media, formats and products which may include <JOURNAL TITLE> in its entirety. Full copyright acknowledgement will be made to the rights holder for this use.


Third Party Content

Authors need to clear all permissions prior to posting us any third party content, and need to provide us with copies of the permissions and details of the correct copyright acknowledgement for our site. The wording above can be sent to the third party copyright holders and be used for them too.

Please note that data supplements are permanent records just like the articles themselves. They may not be altered after they have gone live (been published) on Pezzottaite Journals site.  

The file sizes should be kept as small as possible, as large files will deter some users. Although there are no size restrictions, aim for something between 1 MB to 5 MB, where possible.

File Formats


  • Any standard MS office format (Word, Excel, Powerpoint, Project, Access, etc.);
  • PDF.


  • GIF;
  • TIF (or TIFF);
  • JPG (or JPEG);
  • BMP.

Embedded graphics (i.e. a GIF pasted into a Word file) are also acceptable.


  • MP3.


  • MPEG;
  • AVI.   

All video clips must be created with commonly-used codec’s, and the codec used should be noted in the supplementary material legend. Video files should be tested for playback before submission, preferably on computers not used for its creation, to check for any compatibility issues.

Pezzottaite Journals will not host codec files, or be responsible for supporting video supplementary material where the codec used is non-standard.

Refer our ‘Manuscript Formatting & Style’ for more information.